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Mission Statement - the voice of Jamaica
At the Jamaica Information Service, our mission is to inform and educate the public in Jamaica and overseas about the policies, programmes and institutions of the Government of Jamaica so as to increase awareness, understanding and support for these policies, programmes and institutions; as well as to reflect the views and concerns of the people about Government policies, programmes and institutions.
Vision Statement - Truth Well Told
In carrying out this mandate, the JIS is committed to the principles of truth, honesty and clarity and seeks to embody the short statement - Truth, Well Told – which acts as our internal guide and reflects the general rule of our behaviour and the ultimate aim of our endeavours.
History of the JIS
The Jamaica Information Service has experienced name changes and refocusing of its mandate since its origin in the Information Unit established by the old Colonial Secretariat under the direction of the Director of Education and Chief Information Officer. In 1956, the Government Public Relations Office (GPRO) was established. By 1959, the GPRO mounted publicity campaigns using all communications media – press, radio and film.
In 1963 the GPRO was renamed the Jamaica Information Service. The name of the organisation was changed to the Agency for Public Information in the 1970s and reverted to Jamaica Information Service after October 1980.
In 1984 the print news and photography functions of the JIS were turned over to a new National Press Agency, JAMPRESS, a separate limited liability company, headed then by an Editor-in –Chief.
As part of the Public Sector Modernisation Programme JIS and JAMPRESS were merged in 2001 to become an Executive Agency of Government.
As an Executive Agency the JIS is mandated to utilise some of its time and resources to provide core government information services across all Ministries and Agencies at no charge. In addition, the Agency is required to earn from offering non-core information and communication services at a fee to government and non-governmental institutions to raise revenues to finance its day-to-day operations.
The Jamaica Information Service is headed by a Chief Executive Officer (CEO), appointed by the Governor-General on the advice of the Public Service Commission.
The CEO is responsible for the Agency's overall financial and operational performance, the recruitment and management of the Agency’s human resources.
Executive Agency
An Executive Agency is a semi-autonomous government agency. It remains a part of government but has more responsibility for its own management and performance.
The primary aim is to reduce central control and delegate authority to the Chief Executive Officers (CEOs) in the various government institutions. Another aim is to substantially improve the quality and quantity of services provided by Government agencies.
The establishment of Executive Agencies is based on three fundamental principles:
- Delegated authority, which incorporates a certain level of autonomy;
- Accountability; and
- Transparency.
The Chief Executive Officer of an Executive Agency reports directly to the Portfolio Minister and is responsible for:
- The agency’s performance, operations and functions
- Giving advice to the Portfolio Minister on the matters referred to in bullet a. above
- The delivery of goods and services by the agency in the quantity and in accordance with the quality, costs and standards specified in any plan or document
- The general conduct of the agency
- The efficient and effective management of the agency including its human resources and the prudent financial management of its financial resources
- The timely reporting in the prescribed manner to the Portfolio Minister on the agency’s performance.
The Executive Agencies monitoring Unit
The Executive Agencies Monitoring Unit (EAMU) of the Ministry of Finance is responsible for monitoring the financial performance of Executive Agencies to ensure that proper standards and procedures are being followed. This unit has the power to request an audit of an agency as it sees fit.
Key objectives of the Executive Agencies Unit
The overall purpose of the EAMU is to enable the establishment and effective financial management of the Executive Agencies and to monitor the effectiveness of the Executive Agencies in achieving greater accountability, transparency, control and improved performance.
JIS Executive Agency – Financial Arrangements
The JIS was commissioned as an Executive Agency on 1st April 2001 and categorized as a Model B type. As a Model B Agency, JIS was previously funded on a net basis and allowed to retain 50% of its earnings remitting the remainder to the Consolidated Fund. In a decision dated 26th March 2007, Cabinet approved the implementation of a revised financial regime (effective date 1st April 2007) allowing Model B Agencies to retain 100% of revenues collected from fees.
Management
The current Chief Executive Officer, Mr. Huntley Medley was appointed on March 19, 2007.
The Executive Management Team of the Agency is comprised of CEO, the Director of Finance; the Director of Administration and Human Resources; and the Director/Chief State Liaison, all of whom work closely with the CEO to achieve the organisation's mandate. The work of the Executive Management Team is supported by the Agency’s Chief Internal Auditor.
Executive Management Team
Chief Executive Officer Mr. Huntley Medley
Director of Finance Mrs. Marva Bernard
Director of Administration and Human Resource Mr. Desmond Foster
Director/Chief State Liaison Mr. Ian Boyne
Direction and Administration
Direction and Administration provides overall responsibility for the management of JIS and its divisions. As an Executive Agency, JIS is managed by a Chief Executive Officer (CEO) assisted by a senior management team (including a Director/Chief State Liaison, Director of Finance; and Director of Administration and Human Resources). The CEO is responsible for the overall performance of the JIS as set out in the Framework Document (and in the Performance Document), which is signed by the portfolio Minister. This document outlines the guidelines to which the Agency must adhere in order to ensure compliance with policies, regulations and practices to achieve the objectives of the department.
Services
The JIS is a multifaceted information agency, which utilises the full range of media skills and talents - print, radio, television, graphic arts, video projection public relations and marketing etc.
The JIS provides a full range of information, communication and marketing services to government ministries, agencies, non-governmental organisations and companies.
Production Coordination
The Director/Chief State Liaison has responsibility for the Agency’s work activities involving the principal offices of the State – Office of the Prime Minister, Office of the Cabinet, Office of the Governor-General and the Parliamentary Opposition.
The Production work of the JIS is coordinated by a Production Consultant, who monitors the work programme of the production departments.
The production work of the Agency is driven and supervised by qualified and experienced managers who head the following departments:
Production Departments
The Jamaica Information Service is staffed by close to 200 employees at two locations in Kingston – Main Office at 58a Half Way Tree Road and Television Centre at 37 Arnold Road, five regional offices throughout Jamaica (Kingston, Port Antonio, Ocho Rios, Montego Bay, Mandeville) and five overseas offices – Miami, New York, Washington DC, Toronto and London, each headed by an Information Attaché supported by an Administrative Assistant.
Department Functions
Computer Services (crs@jis.gov.jm)
The Computer Services Department (formerly Computer & Research Services) delivers and maintains the technical framework and electronic platform for the JIS (Head Office, Television Centre, Regional Offices and Overseas Offices) to deliver information on Government's policies, programmes and institutions, through the integrated use of information technology. It provides the Agency with: a fully maintained website used for the dissemination of GOJ information; access to the internet; email facilities; maintenance of computer hardware and software; computer training; and the maintenance of servers and other electronic equipment.
A major initiative of this department continues to be the development and maintenance of GOJ websites and the provision of webmaster services to public and private sector companies, as a non-core service.
Overseas (Email Addresses)
The Overseas Division disseminates information about GOJ's policies and programmes to international communities hosting significant numbers of Jamaican nationals. It also covers events in these communities relating to GOJ's policies and programmes and collects text as well as photographic, sound and video materials for the Television, Radio and Editorial Divisions to use in their outputs. Overseas offices are located at the mission of the Ministry of Foreign Affairs and Foreign Trade in New York, Washington, Toronto, Miami and London.
Public Relations (pr@jis.gov.jm)
The Public Relations Division is responsible for conceptualizing and executing public education programmes aimed at promoting a firmer understanding of Government policies, programmes and institutions. Various audience-relevant communications strategies are employed and the skills of the other divisions within the JIS are drawn on, in support of the programmes being undertaken. These strategies include implementing facilities for garnering responses and feedback from specified audiences or from the wider public, to which the programmes are directed.
Advertising and Pre-Press
The Advertising and Pre-Press Division designs and implements advertising campaigns and places print, radio and television advertisements for the GOJ, its Ministries, Departments and other Public Sector Agencies. This division is also responsible for graphic design functions to support the Agency's print advertising placements and publication activities.
Regional Services (regional@jis.gov.jm)
The Regional Information Services Division disseminates information on the GOJ's policies and programmes to areas of Jamaica where public access to communication facilities and the media may be limited. It also hosts events in these areas relating to the GOJ's policies and programmes and collects text as well as photographic, sound and video material for the Television, Radio and Editorial Divisions to use in their outputs. Regional offices are located in Kingston, Mandeville, Montego Bay, Ocho Rios and Port Antonio.
Television (media@jis.gov.jm)
The JIS Television Division produces a full range of television programmes, many of which are broadcast by commercial television stations in time allotted for public broadcasts. It produces public service announcements, news items, news features, documentaries, magazine programmes, commercials and dramatic presentations related to the implementation of the GOJ's policies and programmes. It provides programmes for Regional Information Services and Jamaica's Overseas Missions as well as items for the JIS's web site. It also supports other community activities involving non-governmental and private programmes which impact on national development.
Radio (radio@jis.gov.jm)
The JIS Radio Division produces a full range of radio programmes, many of which are broadcast by commercial radio stations in time allocated for public broadcasts. It produces public service announcements, news items, news features, documentaries, magazine programmes, commercials and dramatic presentations related to the implementation of the GOJ's policies and programmes. It provides programmes for Regional Information Services, Jamaica's Overseas Missions and items for the JIS's web site. It also supports other community activities involving non-governmental and private programmes which impact on national development.
Editorial (edit@jis.gov.jm)
The Editorial Division produces daily news releases, features and articles about the GOJ's policies and programmes and copy pictures for publication in newspapers and its web site. It also edits and publishes news and feature stories received from the regional and overseas offices. The Editorial Division also provides other services such as sales of photographs and the production of official identification cards for Ministries, Departments and other Public Sector Agencies.
Research and Publications (research@jis.gov.jm) (publications@jis.gov.jm)
The Research and Publications Division (formerly The Print Shop) comprises of two (2) units:
1. The Research Services Unit - Is the reference and resource centre for JIS staff and informs the publicity materials generated by the production departments. It also provides information as well as archival and library support to Government Ministries and Agencies and members of the public. The unit also constructs and manages the JIS's responses to information requests (Access to Information Act 2000). Additional responsibilities for the unit include researching, writing, editing and updating of various publications to support GOJ communication and public information.
2. The Print Shop - Prints the bulk of the printed materials required for the JIS's communication and information services for the GOJ (its Ministries and Departments); as well as other public and private sector entities.
Core Services
The Agency provides the following services free or charge to Ministries and Agencies as part of our “core” mandate:
- Communication and public relations planning through Public Relations Officers, who are each assigned two Ministries and the Agencies falling within those Ministries as part of their responsibilities
- Editorial, photo and video overage of events
- Writing news stories, feature stories and photo captions
- Disseminating news and feature stories and captioned photographs to media houses
- Publishing news, features stories and captioned photographs on JIS Bulletin Board page in newspapers namely – the Gleaner (weekly), Western Mirror (weekly) and The News (every two weeks)
- Broadcasting television news stories and features on JIS Television programme daily – Jamaica Magazine - on all major national TV stations and several community cable channels in Jamaica and cable channels overseas
- Broadcasting radio news stories and features in JIS radio programmes daily on radio stations – Calling Farmers and Jamaica Magazine
- Worldwide publicity and exposure via the award-winning JIS website, which now receives an average 5.5 million hits per month
- Worldwide publicity and exposure via the JIS E-Newsletter which is distributed weekly to some 300,000 subscribers in Jamaica and overseas
- Live webcasting of major state/national events
- Outside broadcasting/provision of audio-video feed to electronic media houses of major events
Non-Core Services
Non-core services offered by the JIS to Government Ministries, Departments, Agencies, Statutory Bodies, Nongovernmental organization and private sector organisations include:
- Communication, public relations, marketing and advertising planning and management
- Strategic communication advice
- Media consultancy
- Research services
- Production and placement of print and electronic advertisements
- Developing and implementing advertising campaigns
- Scriptwriting for radio and television productions
- Conceptualising, filming, directing, editing and producing television programmes
- Production and dissemination of Video News Releases (VNRs)
- Providing videography services
- Providing photography services
- Conceptualising, recording and producing radio programmes
- Speechwriting
- Arranging speaking engagements
- Planning, staging and managing community and other meetings and fora through the extensive JIS network of Regional and International Offices
- Planning and managing news conferences and media briefings
- Establishing and managing press centres for major conferences and other events
- Mounting exhibitions in Jamaica and overseas
- Audiovisual equipment rental and operating services
- Mobile announcing/town crier services
- Public address system and background music
- News and feature coverage of events
- Writing news stories, feature stories and photo captions
- Disseminating news and feature stories and captioned photographs to media houses in Jamaica and overseas
- Publishing news, features stories and captioned photographs on JIS Bulletin Board page in newspapers namely – the Gleaner, Western Mirror and The News
- Broadcasting television news stories and features on JIS Television programmes on all major national TV stations and several community cable channels in Jamaica and cable channels overseas
- Broadcasting radio news stories and features in JIS radio programmes in Jamaica
- Website development and maintenance
- Worldwide publicity and exposure via the award-winning JIS website, which now receives an average 5.5 million hits per month
- Webcasting of special events
- Worldwide publicity and exposure via the JIS E-Newsletter which is distributed weekly to some 300,000 subscribers in Jamaica and overseas
- Researching, writing, designing and printing publications including:
- Books, reports, magazines, calendars, brochures, flyers, posters, business cards
The JIS is able to offer its clients:
- A unique, one-stop communications service which has access to all media--television, radio, press, publications, Internet, regional services and overseas contacts
- Unrivalled access to Government of Jamaica officials and senior politicians
- A single point of contact for all communication needs
- A full range of professional advice and technical expertise on all communications and marketing matters
- A unique distribution network for communicating policies and programmes to target audiences throughout Jamaica and overseas
- One of the largest archived audio, video and photo collections in Jamaica
- The capacity to produce quality video and radio documentaries
- A highly competent team of professional writers, editors, photographers, graphic artists, printers, videographers and post production technicians
- Regional and overseas networks, which place the Agency in a unique position to develop and carry out publicity campaigns in an efficient and concerted manner
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